Privacy Policy

Purpose Driven Youth
Date of Issue: September 2025
Review Date: September 2026

1. Introduction

At Purpose Driven Youth, we are committed to protecting your privacy and handling your personal data in a transparent, lawful and secure manner.

This Privacy Policy outlines how we collect, use, store and protect the personal information of our service users, their families, staff, tutors, and others who engage with our services.

We are a data controller under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who We Are

Purpose Driven Youth is a mentoring and tutoring organisation supporting young people across various settings, including schools, homes and online environments.

Data Controller:
Purpose Driven Youth
Address: 128 City Road, London, ECV1 2NX

Email: admin@purposedrivenyouth.co.uk
Phone: 073 5959 9827
Website: www.purposedrivenyouth.co.uk

3. What Information We Collect

We may collect the following categories of personal data depending on your relationship with us:

For Students and Families:

  • Full name of student and parent/carer

  • Date of birth and age

  • Address and contact details

  • Emergency contact information

  • School details

  • Educational needs or goals

  • Safeguarding or wellbeing information (if relevant)

  • Attendance and session notes

  • Consent records (e.g. for photography, recordings, etc.)

For Staff, Mentors and Tutors:

  • Full name and contact details

  • Date of birth and address

  • CV, qualifications and references

  • DBS certificate details

  • Bank details (for payment)

  • Safeguarding and training records

  • Communications and notes relevant to service delivery

4. How We Collect Your Information

We collect data:

  • Directly from you (via forms, phone calls, emails, applications or conversations)

  • From schools, local authorities, or referral partners

  • From third-party background check providers (e.g. DBS services)

  • Via online forms or website enquiries

5. Why We Collect Your Data (Lawful Basis)

We process personal data under the following lawful bases:

  • Consent – when you give clear permission (e.g. for marketing or photography)

  • Contractual necessity – to deliver our mentoring/tutoring services

  • Legal obligation – to meet safeguarding and regulatory duties

  • Vital interests – to protect someone’s life in emergencies

  • Legitimate interests – to manage and improve our operations

6. How We Use Your Information

We use personal data to:

  • Provide mentoring and tutoring services to young people

  • Keep children safe (safeguarding and wellbeing)

  • Maintain accurate records of progress and attendance

  • Communicate with parents/carers and referring organisations

  • Recruit, vet and support staff, tutors and mentors

  • Monitor quality, evaluate outcomes and improve our services

  • Comply with legal, regulatory and safeguarding obligations

7. Who We Share Your Data With

We only share personal data where necessary, and only with:

  • Staff and tutors/mentors who work directly with the student

  • Partner schools, local authorities or commissioners (where applicable)

  • Emergency services or safeguarding bodies (where required by law)

  • Professional advisors (e.g. legal or insurance)

  • Service providers under strict data processing agreements (e.g. CRM systems, secure cloud storage)

We do not sell your data or share it for marketing purposes with third parties.

8. Data Storage and Retention

We store data securely using password-protected digital systems and/or locked physical storage.

We only retain data for as long as necessary:

  • Student records: typically retained for up to 7 years after final engagement

  • Safeguarding records: retained in accordance with statutory guidance

  • Staff/contractor records: retained in line with HR and tax legislation

Once data is no longer needed, it will be securely deleted or anonymised.

9. Your Rights Under UK GDPR

You have the right to:

  • Access the personal data we hold about you

  • Request correction of any inaccurate or incomplete data

  • Request erasure of your data where appropriate

  • Object to or restrict certain types of processing

  • Withdraw consent (where applicable)

  • Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise any of these rights, please contact us at:

Email: Dataprotection@purposedrivenyouth.co.uk

10. Cookies and Website Privacy

Our website may use cookies to improve functionality and user experience. You will be informed of any use of cookies when you visit our site, and you can choose to accept or decline.

For more detailed information, please refer to our Cookie Policy [if applicable].

11. Third-Party Links

Our website or communications may contain links to external websites. We are not responsible for the privacy practices or content of third-party sites. We encourage you to read their privacy policies.

12. Changes to This Policy

We review our Privacy Policy regularly and reserve the right to update it when necessary to remain compliant with legal or operational changes.

The most up-to-date version will always be available on our website or upon request.

13. Contact Us

If you have any questions, concerns, or requests relating to your personal data, please contact:

Data Protection Lead
Purpose Driven Youth
Email: Dataprotection@purposedrivenyouth.co.uk
Phone: 073 5959 9827

If you are not satisfied with our response, you have the right to contact the Information Commissioner’s Office (ICO):
www.ico.org.uk | Tel: 0303 123 1113